Time is not infinite: 12 principles to make the best use of your time by Sadek El Assaad & Paolo Ruggeri

Author:Sadek El Assaad & Paolo Ruggeri [Sadek El Assaad]
Language: eng
Format: epub
Publisher: Engage Editore
Published: 2019-05-06T16:00:00+00:00

Weekly meeting: Very operational, max 1 hour. Discuss the tactical and operational actions of the week within the overall monthly objective

Monthly meeting: Discuss the previous month results and ratios and the upcoming month objectives along with any long term and important projects; including efficiencies, cost control, sales and more.

If you have hired someone new, do all what we have described above. If in two months, you feel you aren’t satisfied with the person and find yourself explaining the same thing again and again, while managing their tasks yourself, you have chosen the wrong person. You need to start afresh with a better person. If this happens don’t get discouraged, it takes all of us one or two mistakes before finding the right employee.

Trainings that explain how to recognize the right person would be an excellent investment from a time point of view.

Work only with professionals

Try to always work with the best professionals: the best work consultants, the best accountants, the best lawyers and the best experts in marketing or real estate.

The time to find a different professional arises when he/she brings problems to solve instead of simply saying ‘don’t worry, I’ll take care of it’. If he/she doesn’t know that magic phrase, or seldom uses it, then you have to replace him/her. This does not mean that they shouldn’t ask you any questions at all – there will obviously be a set of questions and challenges in the beginning. However, once you have explained everything to them, they should be able to solve issues without regular hiccups.

The professionals you should work with are not necessarily the higher costing ones, but the ones who can genuinely help you and give you solutions instead of problems.

So when recruiting new employees in your organization make sure that you hire the ones with this mindset and remember to always recruit for attitude and culture, not only for skills.

Success comes by onboarding people with the right attitude and then training them for skills rather than bringing in a person with the highest skills but a bad attitude.

Don’t do the work of your co-workers

However strong the temptation is, don’t carry out the work of your co-workers unless it is related to a really urgent matter.

Forward the emails that you receive concerning your colleagues to the right person. If somebody gives you a phone call, tell them that they should speak to person X because he/she is the one handling that matter. You need to take back control of the work you have delegated to your coworkers only when you realize that they are failing to manage that work.

People have the tendency to give back responsibilities to you if you are their boss or colleague. I call that upward (or sided) delegation. When this happens, make sure that you push back, ensuring that the person understands his role. He has to completely assume his responsibility.

I know that sometimes this can be difficult. When you are the owner, boss or department manager you might have the tendency to do the work yourself - after all it is quicker and more efficient.

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