The Dynamic Leader by Flett Shelley;

Author:Flett, Shelley;
Language: eng
Format: epub
Publisher: Major Street Publishing
Published: 2019-05-10T03:31:33+00:00

Resist the temptation to complete the tasks that will take the shortest amount of time, particularly if they’re at the bottom of your list. Start with the highest priority items and work your way down. Even if you only do the first 5 to 6 things on your list each day, you’ll be making good progress over time.

Eat a frog for breakfast

This is one of my favourite tips and comes from the book Eat That Frog by Brian Tracy. Tracy has written over 50 books, consulted for more than 1,000 companies and addressed more than 5,000,000 people in over 70 countries worldwide – so he knows his stuff. ‘Eating a frog’ is the metaphor he uses for working on the one thing you’ve been avoiding – the thing you don’t want to do but is absolutely essential for success. In the Eisenhower matrix, these would be the tasks in quadrant #2 (‘Plan’). Tracy says:

If the first thing you do each morning is to eat a live frog, you can go through the day with the satisfaction of knowing that that is probably the worst thing that is going to happen to you all day long!

If you can start every day eating just one frog, you’ll be amazed at what you’ll accomplish over a year. I’ve been using the concept for over seven years and can 100 per cent vouch for its effectiveness. The 1,000 words I forced myself to write every day, over 30 days, gave me this book.

Each night, set your ‘frog’ for the following morning. For example, ‘Tomorrow morning I will brainstorm all the opportunities to improve our processes and then prioritise them’ or ‘I will complete the analysis for the business case I’m working on’ or ‘I will reconcile my accounts’. When you wake up or arrive at work, avoid becoming distracted by tasks that will take your attention away from eating your frog. For me, I avoid opening social media, emails or messenger.

Use your calendar

So many new leaders don’t use their calendar, and most don’t know they should. Or they’ll use their calendar to accept invites to meetings they must attend but, aside from that, it just sits in the background.

Your calendar is one of your most precious resources when it comes to time management and prioritisation. I will often say to the people I work with that, ‘if it’s not in my calendar, it doesn’t exist’. Rather than trying to remember who I need to talk to or who I’m due to catch up with, I’ll put it in my calendar so it’s out of my head and a time is scheduled for it.

I highly recommend you planning your time in advance – my calendar is constantly scheduled at least one month in advance, for example, and often also includes longer term dates for my strategic initiatives. I put things in there that I don’t need to think about for a few months but will become important to focus on in time.

I also block out time to plan and create each week so I’m not always in meetings.

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