Microsoft Outlook 2010 Inside Out by Jim Boyce
Author:Jim Boyce
Language: eng
Format: mobi, pdf
ISBN: 9780735626867
Published: 2010-08-18T18:44:46+00:00
ChAPTER 20
Scheduling Meetings and Resources
Sending a Meeting Request . . . . . . . . . . . . . . . . . . . . . . . 516
Scheduling Resources . . . . . . . . . . . . . . . . . . . . . . . . . . . . 530
Scheduling a Meeting with the Scheduling Assistant . . 521
Managing Meetings Effectively . . . . . . . . . . . . . . . . . . . . 534
Responding to a Meeting Request . . . . . . . . . . . . . . . . . 523
Before the introduction of workgroup software such as Microsoft Exchange Server
and Microsoft Outlook 2010, scheduling a meeting could be a difficult task . Now all
it takes is a few simple steps to avoid those endless email exchanges trying to find
a suitable meeting time for all invitees . Outlook 2010 provides you with a single place to
schedule both people and resources for meetings . You can take advantage of these features
whether or not you use Exchange Server .
Chapter 19, “Scheduling Appointments,” tells you all about scheduling appointments . Meet-
ings and appointments are similar, of course: both types of items appear on your calendar,
and you can create, view, and store them in your Calendar folder in Outlook 2010 . An
appointment, however, involves only your schedule and time, whereas a meeting involves
inviting others and coordinating their schedules . Another difference is that a meeting often
requires you to schedule resources, such as a conference room or an overhead projector .
You can schedule meetings with other Outlook 2010 users as well as those who use any
email or collaboration application that supports the vCalendar or iCalendar standard . (For
more information, see the section “iCalendar, vCalendar, and vCard,” on page 36. ) This
chapter takes you through the process of scheduling meetings and lining up resources .
515
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