Business Phrases for Lawyers by Karin Ioannou-Naoum-Wokoun Martin Helmuth Ruelling

Author:Karin Ioannou-Naoum-Wokoun Martin Helmuth Ruelling
Language: eng
Format: epub
Publisher: Manz

2.2 Sample emails/letters

How to write a letter of response

We thank you for your letter of 1 August. We have now had the opportunity of taking our client’s instructions.

We are instructed that …

We regret to inform you that you have failed to acknowledge that …

We regret to inform you that your suggestions seem wholly untenable in the light of our client’s instructions.

We regret to inform you that it is also quite absurd for you to allege that our client …

We have instructions to issue proceedings if we do not receive concrete proposals for settlement of this matter within the course of the next 14 days.

How to ask for legal advice

Dear Sir/Madam

Your firm has been recommended to me by one of your long-standing clients, Mr Nestler.

As a consequence, I would like to instruct you to handle the following legal issue :

…

I kindly ask you to send me a copy of your standard terms and conditions at your earliest convenience.

I look forward to hearing from you,

Yours faithfully

How to answer a legal advice request

Dear Ms Thomason

Thank you for your enquiry.

I confirm that my office would be glad to act on your behalf in relation to the Richard’s case.

As a Senior Assistant in this firm’s Merger & Acquisition Department this matter has been passed on to me.

I enclose a contract which sets out our terms and conditions and kindly ask you to sign it and send it back to me by mail.

I look forward to hearing from you.

Yours sincerely

How to formulate a letter on your client’s behalf

We have been appointed to act on behalf of Ms Graham.

We have been consulted by Ms Richardson regarding her claim.

We are instructed by Mr Miller to file a complaint.

We confirm that we act for Ms Lynch regarding the founding of her company.

We confirm that we are instructed by the abovenamed client to act on the Jonson case.

Our client has informed us that you are intending to file a complaint.

If so, this would mean that we wouldn’t be able to accept a compromise.

We would respectfully advise you to seek independent legal advice regarding my claims, and look forward to hearing from you at your earliest convenience.

We would recommend you consult another law firm about the above-mentioned issue, and look forward to your reply.

How to enclose documentation

I am pleased to confirm that the company has now been incorporated, and I thus enclose the certificate of incorporation.

We now need to deal with …

The main issues that need to be covered are as follows: …

I suggest having a meeting to go through these issues, and was wondering if you could kindly ring my P.A. to arrange a suitable appointment.

How to request further information from a client

Thank you for your letter of 3 July.

I would be grateful if you could forward the following further information to me: …

I look forward to hearing from you.

How to seek further instructions from a client

I enclose a copy of a letter I have received from Mr Morrissey.

You will see that they strenuously deny the claims we have made.

These

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