Copyright Clearance for Creatives by Joyce Miller & C. Daniel Miller

Author:Joyce Miller & C. Daniel Miller [Miller, Joyce L. & Miller, C. Daniel]
Language: eng
Format: epub
ISBN: 9780988644021
Publisher: Joyce Miller
Published: 2013-05-22T06:00:00+00:00

Figure 4: Request Work Form, Part A

Figure 5: Request Work Form, Part B

Chapter 17:

Follow-Up Activities

Copyright Management Information

Remember to enter data regarding the initial request in your permissions log. See Appendix H for templates of permissions logs for works in various formats. Before exiting permission request sites, remember to download and print and/or save copies of the completed online request forms in designated folders. It’s important to keep track of dates and contacts for all requests.

Status of Requests

If you have not received an answer from rights administrators when their “normal processing time” has elapsed, phone them or send an email asking for the status of your request. It will be helpful to have the information about your requests in front of you when you do the follow-up. They often will ask for the date you sent the first request and the dates you sent any follow-up requests.

Enter data regarding your follow-up requests in your permissions log regarding when and who you contacted, how you contacted them, when you received any replies, and the content of the reply.

If you are not getting any response, you may attempt to locate another administrator, since works often change ownership. If your first choice of administrators or rights owners turns out be incorrect, other administrators may guide you to the right one. Or you may have to do some detective work. Sometimes, you have to contact several publishers and an estate or an agency before locating the correct owner or administrator of the rights.

Enter data in your permissions log regarding any second and subsequent requests.

License Analysis and Compliance

A sample grant letter agreement may be seen in Appendix E.

When you do receive the license or letter of agreement, read it carefully for details regarding your obligations and the limitations it places on your use. Some items to look for in an agreement follow:

• the fees for print use and for electronic use (ebooks)

• language similar to most favored nations clause

• the number of copies in which you are allowed to include the content

• the number of copies (if any) the grantor requests of your book

• the date by which you must send payment and copies of your book

• how they want their credit to read in your book, and if they stipulate placement and formatting requirements for the credit

Enter data regarding the license in your permissions log: all the information cited in the agreement, the date it was received, the fee, and who sent the agreement.

Formatting credits

Format credits on the acknowledgments or copyright page if your work is to be available in print and/or ebook formats. If your use is to be an online use, put the credits on the page where copyrighted content is located. In planning formatting for credits, remember to consider the administrators’ stipulations regarding their content and format. You can usually allow yourself some leeway in formatting credits in regards to style choices. However, an agreement might actually stipulate that variation from a specific credit line voids the agreement. Check your credits against the agreement requirements.

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